OPTIMIZE YOUR INVENTORY

Hotel Room Management Software

Take full control of your hotel's room inventory with HotelFriend's comprehensive room management system. Create room types, manage amenities, upload photos, and maintain real-time availability across all channels from a single dashboard.

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100%

Inventory Visibility

30+

Languages Supported

Real-time

Availability Updates

Unlimited

Room Types

Complete Room Inventory Control

Manage every aspect of your hotel's room inventory from a centralized dashboard. Whether you have 10 rooms or 1,000, HotelFriend scales to meet your needs.

Unlimited Room Types

Create and customize unlimited room categories - from standard singles to presidential suites. Define unique characteristics for each type to match your property's offerings.

Comprehensive Details

Specify location, floor, area, bed types, maximum occupancy, and dozens of other parameters. Your guests will have all the information they need to make booking decisions.

Real-Time Availability

Track room status in real-time. See which rooms are available, occupied, or under maintenance. Sync availability across all connected booking channels automatically.

Amenities Management

Choose from hundreds of pre-defined amenities with professional icons. From WiFi and air conditioning to mini-bar and ocean view - showcase everything your rooms offer.

Photo Gallery

Upload high-quality photos for each room type. Create stunning visual presentations that attract guests and increase booking conversions on your website and OTAs.

Multi-Language Support

Write room descriptions once and automatically translate to 30+ languages. Reach international guests in their native language without manual translation work.

How It Works

Set up your room inventory in minutes and start managing your hotel more efficiently.

1. Create Room Categories

Start by defining your room types in the Property Management System. Create categories like Standard, Deluxe, Suite, or any custom type that matches your property. Each category can have unique pricing, amenities, and policies.

Define room type names and codes
Set base occupancy and maximum guests
Configure bed types and configurations
Assign default rates and policies

2. Add Room Details & Amenities

Enrich each room type with detailed information and amenities. Choose from our extensive library of facilities with professional icons that display beautifully on your booking engine and channel listings.

Specify room dimensions and floor location
Select from 100+ amenity options with icons
Add accessibility features
Include view type and special features

3. Upload Photos & Descriptions

Make your rooms shine with high-quality photos and compelling descriptions. Our built-in translation feature helps you reach international guests by automatically converting your content to multiple languages.

Upload multiple photos per room type
Write SEO-optimized descriptions
Auto-translate to 30+ languages
Preview how rooms appear on booking sites

4. Manage & Monitor

Once set up, easily manage your entire room inventory from the dashboard. Create multiple rooms at once, change sale status, and find available rooms in seconds. All changes sync automatically to connected channels.

Bulk create rooms of a specific type
Toggle Active/Inactive status instantly
Search and filter rooms quickly
Monitor occupancy in real-time

Virtual Rooms

Combine multiple physical rooms into flexible virtual room configurations. Perfect for families, groups, or creating premium suite packages.

Create Room Combinations

Virtual Rooms allow you to bundle multiple physical rooms into a single bookable unit. Connect adjacent rooms to create family suites, combine standard rooms for group bookings, or design premium packages without physical renovations.

Combine 2 or more physical rooms into one virtual room
Perfect for connecting rooms, family suites, or group bookings
Sell room combinations as premium packages
Automatically manage availability of included rooms

How Virtual Rooms Work

When a guest books a virtual room, all included physical rooms are automatically blocked. This ensures no double-bookings and maintains accurate inventory across all channels.

Flexible Configurations

Create any room combination you need. Two doubles as a family suite, three singles for a group, or a standard plus a studio for extended stays.

Smart Availability

The system automatically checks if all included rooms are available before allowing a virtual room booking. No manual coordination required.

Revenue Optimization

Price virtual rooms at a premium or offer discounts for room bundles. Maximize revenue by offering more booking options to your guests.

Powerful Features

Everything you need to manage your hotel's room inventory effectively.

Easy Operation

Handle multiple room types effortlessly with intuitive interfaces. Quick room search and filtering helps you find the perfect room for any guest in seconds.

+ Multiple room type handling

+ Quick room search & filtering

Quick Response

Access all room statuses and detailed parameters in real-time. Keep track of inventory data for an uninterrupted hotel life cycle.

+ All needed room statuses

+ Detailed room parameters

Global Reach

Attract international guests with beautiful photos and descriptions in their native language. Multi-language support ensures seamless communication.

+ Attractive photos & descriptions

+ 30+ language support

Operational Efficiency

Streamline operations, improve organization, and optimize resource usage. Exceed customer expectations with better room management.

+ Bulk room creation

+ One-click status changes

Why Choose HotelFriend Room Management

Transform how you manage your hotel's room inventory and boost your operational efficiency.

Centralized Control

Manage all room types, rates, and availability from one dashboard. No more switching between multiple systems or spreadsheets.

Increased Bookings

Beautiful room presentations with photos and detailed amenities help convert browsers into bookers. Showcase your property's best features.

Scalable Solution

Whether you manage 10 rooms or 1,000, the system scales with your needs. Add properties and room types without limits.

Time Savings

Bulk operations, quick search, and automated translations save hours of manual work every week. Focus on guests, not admin tasks.

Better Guest Experience

Accurate room information means guests know exactly what to expect. Reduce complaints and increase satisfaction scores.

Cloud-Based Access

Access your room inventory from anywhere with an internet connection. No software to install - works on any device with a browser.

Seamlessly Integrated

Room Management connects with other HotelFriend modules for a complete hotel management experience.

Ready to Optimize Your Room Inventory?

Get a free trial and see how HotelFriend can revolutionize your hotel management.

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HotelFriend F.A.Q.

How can I set up room types?

First, you need to go to "Settings", then choose "Room Types & Rooms", and click on the "Add room type" button. You can find detailed instructions on how to create all types and categories of rooms here.

Can I add multiple rooms to a room category?

Yes. You can easily and quickly add multiple rooms to a room category in the Settings section. Just go to "Rooms" and click on the "Add multiple rooms" button. Check out our full step-by-step instructions on how to set up rooms and add multiple rooms here.

How to adjust rates according to seasons?

You can manage and edit your rates, as well as change prices based on the season in the Room Rates menu. You need to go to the “Seasons" section, click on the season of interest, check the relevance of the following fields: Room rate, name, cancellation, period, enter effective prices, specify a default price for all days of the week, and save the changes. You can find detailed instructions on how to do this here.

Is it possible to set different hotel rates for children?

Yes. To set different hotel rates for children of different ages, go to the Room Rates module and click on the General tab. Then, select the answer “Yes” to the question “Are there different room rates for children than for adults?”, and click the “Save” button. Specify the cost of accommodation based on the child's age category in the “Age from” and “Age to” fields. For more detailed instructions, please follow the link.

How can I close the sale of a room on certain dates?

You can do it by assigning the Out of Service status. Just go to the “Front Desk” tab, click on the action menu opposite the number, and select Out of Service status. For more details, please follow the link.

HotelFriend Features

Hotel Management

Front-Desk

Department Management

Employee Management

Room Management

Hotel Dashboard

Housekeeping

Maintenance Management

Mobile Hotel Live Chat

Operations Outsourcing

Task Management

Finance & Payment

Accounting and Document

Payment Management

Reporting System

Booking Balance

Digital Cash Book

Revenue Management

Room Rates

Service Management

Guest Relations

Guest Management

Booking Request, Offer

Self Check-In

Guest Communications

Communication Automation

Digital Marketing

Hotel Website Development

Destination Management

Deal, Package Composer

Ready to get started?

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